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Procedure Guidelines for Institution/Department/Programme of Studies

Procedure for Submitting and Examining an Application for the Evaluation / Accreditation of an Institution / Department / Program of Studies by the Cyprus Agency of Quality Assurance and Accreditation in Higher Education

Subject to the provisions of Article 17 of the " THE QUALITY ASSURANCE AND ACCREDITATION IN HIGHER EDUCATION AND THE ESTABLISHMENT AND OPERATION OF AN AGENCY ON RELATED MATTERS LAWS, 2015 AND 2016, the application procedure shall be defined as follows:

  1. Application
  2. Evaluation
  3. Decision

 The procedure:

  1. Application

    • The higher education institution prepares and applies for institutional /departmental /programmatic evaluation.

    • The application for a programmatic evaluation is entirely submitted in the English language, irrespective of the language of the program. If the program is offered in Greek or another language, the application is submitted in English and in the language of the program.

    • The application for institutional and departmental evaluation is submitted only in English.

    • In order to obtain a license for the establishment and operation of a Private University or a Private Institution of Higher Education after the relevant fees have been paid to the Ministry of Education's accounting department, an application is submitted to the Minister of Education and Culture together with the following forms of the Agency as an annex:

      1. Form with No. 200.2 - "Application for Institutional Evaluation”

      2. Form with No. 200.2.2 - " Attachment – For the issuing a Certificate of Inspection for Public and Public Use Buildings”

      3. Form with No.  200.3 - "Application for Departmental Evaluation"

      4. Form with No. 200.1 - "Application for Evaluation - Accreditation - Program of Study” (for each program of study offered at the institution)

    • The application, accompanying letter and all relevant forms must be submitted both in print and in digital form and must be signed by the institution's officer responsible for the institution in accordance with the law.

    • The application for an institutional evaluation of an existing institution is submitted directly to the Agency after the relevant fees have been paid to the Ministry of Education's accounting department.

    • The institution is required to provide copies of each member of the External Evaluation Committee during the on-site visit to the institution.

    • Accreditation of a program in one district or / facility is not transferred to branches and other facilities without prior institutional evaluation and accreditation of the infrastructure at another site.

    • In the case of a new program offered in both Greek and English, with a unique difference in the language of the offer, the application should be accompanied by a detailed workload of each instructor both in the programs and in the institution in general.

    • The institution is responsible for verifying the completeness and correctness of the data submitted in the application and the accompanying documents.

    • The deadline for submitting applications for new programs is posted on the Agency's website.

    • The process for re-evaluation of an institution/department/program must be submitted at least 16 months before the expiry of the previous accreditation. [.. back]

  2. Evaluation

    • The Agency appoints an External Evaluation Committee (EEC). The educational institution is informed about the composition of the EEC and the evaluation timetable.

    • The EEC examines the application and conducts an on-site visit during which it may request additional information.

    • The EEC shall prepare a report based on the application, the quality criteria specified by the Agency and additional information to be requested during the on-site visit. The report shall include a numerical score and justify whether and how the individual criteria defined by the Body are met and to what extent. The report shall also include a substantiated submission to the Board of the Agency on the basis of which the decision will be taken.

      1. Form with No. 300.1.1 - External Evaluation Report - Programme of Study
      2. Form with No. 300.2.2 - External Evaluation Report – Institutional Evaluation
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    • The institution receives the external evaluation report and within three months submits its observations in writing and documents the implementation of all necessary changes according to the report of the EEC. [.. back]
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  3. Decision

    • The Council of the Agency on the basis of the EEC report may take one of the following decisions regarding the assessment of an institution /department/program:

      • Decision approving and granting accreditation. The accreditation is valid for a period of five years, after which a re-evaluation has to be carried out.

        Form with No. 402.2.1 - Final report of CYQAA - Accreditation of Programme of study

      • Decision to conduct a second evaluation before the final decisions are taken.

      • Decision to reject accreditation if the institution / department / program does not meet the accreditation criteria.

    • The Council of the Agency shall inform the Institution of its decision.

    • Τhe Agency's decision, the EEC report and the institution's response are posted on the Agency's website. [.. back]